Document Controller

The Document Controller plays a key role in managing document control activities at the project level while supporting the Lead Document Controller in maintaining regional consistency, compliance, and quality.

This position is responsible for the day-to-day administration of project documentation, ensuring that all information is accurately managed, distributed, and archived within the organisation's Document Management Systems (DMS). The Document Controller will act as the interface between project teams, contractors, and internal stakeholders to uphold established document control standards and support successful project delivery.

Key Responsibilities

· Administer and maintain the project DMS (e.g., Asite, Aconex, Viewpoint), ensuring accurate setup, version control, and metadata management.

· Ensure that all documentation meets regional standards for structure, naming conventions, and workflows as defined by the Lead Document Controller.

· Support project teams in uploading, reviewing, distributing, and approving documents in alignment with ISO 19650 / BS 1192 principles.

· Liaise with contractors, consultants, and internal stakeholders to ensure timely and compliant document submissions.

· Conduct regular checks on document quality, completeness, and compliance prior to review or issue.

· Provide training and day-to-day support to project teams and external users on DMS use and document control processes.

· Assist the Lead Document Controller with audits, performance reporting, and continuous improvement initiatives.

· Track and monitor document transmittals, RFIs, and submittals to ensure proper logging, routing, and closure.

· Prepare reports and dashboards to monitor document status, project progress, and compliance metrics.

· Support close-out activities, ensuring all project documentation is collated, verified, and handed over in accordance with client and internal requirements.

· Collaborate with the Lead Document Controller to identify process gaps, suggest improvements, and support the implementation of regional initiatives.

Do you have experience in SharePoint?, · Minimum 4+ years' experience in document control within the construction, mission critical or data centre industry.

· Strong working knowledge of Document Management Systems (DMS) such as Asite, Aconex, or Viewpoint, including project setup and administration.

· Familiarity with ISO 19650, BS 1192, or equivalent document control and information management standards.

· Demonstrated experience supporting multiple live projects in a fast-paced environment.

· Excellent organisational skills and strong attention to detail.

· Strong communication skills with the ability to engage effectively with both technical and non-technical stakeholders.

· Ability to work collaboratively within a regional structure and contribute to continuous improvement initiatives.

· Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint).

· Fluent in English; additional fluency in French is highly desirable.